Billing & Factoring
Invoice on delivery, route each invoice to email, your factor's batch or a recorded send, and keep real AR balances through payments, short pays, credit memos and recourse.
One action approves the invoice and sends it by its route. The button says exactly what it will do, and it stays disabled while a required document such as the POD is missing.
The invoice PDF is rendered from the approved version and emailed with the rate con, BOL and POD attached. Delivery reports and bounces are recorded.
Factored invoices collect in the factor's open batch until you submit it. Factor terms (advance, reserve, recourse days) are versioned by effective date.
Record payments, short pays, quick-pay discounts, credit memos, factor pay-backs and remittance bundles. AR aging uses the carrier's own time zone.
Invoices go out when the paperwork comes in
Completing a load drafts its invoice with the line items and evidence already attached. Billing settings hold your factor and billing profiles, factor terms, broker defaults, quick-pay terms and email templates, so a draft starts with the right route and recipient.
Routing
- Email: GlowTMS renders the invoice PDF and emails it with each required document attached separately.
- Factoring: the invoice joins the factor’s open batch; Send now sends a rush invoice as a batch of one.
- Anything else: approve and record the send with the date and reference in one step.
A retry never approves or emails twice. If a send’s outcome is unknown, GlowTMS says so and leaves the decision to you rather than retrying on its own.
Money in
- Direct payments and remittance bundles recorded against invoices.
- Short pays, quick-pay discounts and credit memos as their own receipt kinds, never counted as cash.
- Factor terms prefill what the factor should have funded, and a person saves it. Differences show up as variances in Needs attention.
- Recourse: track invoices approaching the recourse window, record the pay-back, and rebill directly. When the carrier’s agreement says so, the loss is charged to the truck’s settlement.
Collections view
The Invoices & AR list separates debtor collection from carrier funding, so a factored invoice shows both what the broker still owes the factor and what the factor has advanced to you. “Overdue” always means a balance above zero with a due date before the carrier’s local today.
Nothing is sent, approved or recorded without an explicit action by someone with billing permission.
Get your carrier off the spreadsheet
Import the sheet you already run on, then let GlowTMS carry loads through invoicing, factoring and truck settlements. Every step that moves money waits for a person to approve it.